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Salesforce Sharing-and-Visibility-Architect Exam Sample Questions

Question # 1

Which are two valid use cases for programmatic sharing? Choose 2 answers.

A. An external system manages user record access.

B. Frequent user ownership changes based on re-alignments.

C. Native sharing functionality does not meet requirements.

D. Setting user ownership for standard and custom objects.

Answer

A. An external system manages user record access.

C. Native sharing functionality does not meet requirements.

Explanation:

Programmatic sharing is a way to use Apex code to create or delete sharing rules for records. Programmatic sharing is useful when2: An external system manages user record access and you need to synchronize the access settings in Salesforce. The native sharing functionality does not meet your complex or dynamic sharing requirements.

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Question # 2

Sales executives at Universal Containers (SC) want to create list views to filter opportunities for large at-risk Opportunities. These list views should only be available to certain executives that specialize in closing problematic deals. How can UC solve this requirement?

A. Share the List Views with the appropriate Role in the Role Hierarchy.

B. Share the List Views with the appropriate Public Group.

C. Share the List Views with the appropriate individual users.

D. Share the List Views with the appropriate Queue.

Answer

B. Share the List Views with the appropriate Public Group.

Explanation:

List views are a way to filter and display records of a specific object based on certain criteria. List views can be shared with all users, a group of users, or only the owner of the list view. To share a list view with a group of users, such as sales executives who specialize in closing problematic deals, the architect can recommend creating a public group that includes those users and sharing the list view with that public group. Therefore, the answer B is correct and the other options are incorrect

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Question # 3

Universal Containers has requirement to integrate Salesforce with an external system to control record access. What option should the Architect consider when designing a solution?

A. Use the Security API to modify the role hierarchy in Salesforce.

B. Use the SOAP API to maintain the related SObject_share records.

C. Use the Metadata API to maintain the related SObject records.

D. Use the SOAP API to create new Criteria-Based Sharing Rules in Salesforce.

Answer

B. Use the SOAP API to maintain the related SObject_share records.

Explanation:

The option that the architect should consider when designing a solution is using the SOAP API to maintain the related SObject_share records. This option allows Universal Containers to integrate Salesforce with an external system to control record access programmatically by creating or updating sharing records for each SObject. The Security API does not exist in Salesforce, and the Metadata API cannot be used to maintain SObject records or create new criteria-based sharing rules

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Question # 4

Universal Containers has enabled External Default Sharing and wants to allow for external users to have the External Sharing Default set to Public Read-Only for a custom object. Which two options are valid Internal Default sharing settings for the custom object?

A. Controlled by Parent

B. Public Read/Write

C. Private

D. Public Read Only

Answer

B. Public Read/Write

D. Public Read Only

Explanation:

The Internal Default sharing settings for a custom object can be either Public Read/Write or Public Read Only if the External Default sharing setting is set to Public Read Only1. Controlled by Parent and Private are not valid options because they would not allow external users to access the custom object records.

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Question # 5

The System Administrator at Universal Containers has created two list views called ListV1 and ListV2. One group of users should only see ListV1 and the second group of users should only see ListV2. Two public groups were created to restrict visibility to the respective list views. However, users in both groups are able to see both list views. What system permission in their profile enabled the users to see all list views?

A. Manage Custom List Views

B. Manage Private List Views

C. Manage Public List Views

D. Manage Custom Permissions <br>

Answer

C. Manage Public List Views

Explanation:

The system permission in their profile that enabled the users to see all list views is manage public list views. This permission allows users to create, edit, and delete public list views, as well as view all list views shared with them or with their groups. To restrict visibility to the respective list views, the system administrator should remove this permission from the users’ profiles and assign it only to those who need to manage public list views.

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